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Data protection

We are very pleased about your interest in our company. Data protection is of a particularly high priority for the management of the MAINZER WISSENSCHAFTSALLIANZ e.V.. The use of the Internet pages of the MAINZER WISSENSCHAFTSALLIANZ e.V. is possible without any indication of personal data; However, if a data subject wants to use special enterprise services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the MAINZER WISSENSCHAFTSALLIANZ e.V. By means of this data protection declaration, our company would like to inform the public about the nature, scope and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed about the rights to which they are entitled by means of this data protection declaration.

As the controller, the MAINZER WISSENSCHAFTSALLIANZ e.V. has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. Nevertheless, Internet-based data transmissions can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, for example by telephone.

1. Definitions

The data protection declaration of the MAINZER WISSENSCHAFTSALLIANZ e.V. is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

We use the following terms in this privacy policy, among others:

  • a) personal data

Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more special features that express the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

  • b) Data subject

Data subject is any identified or identifiable natural person whose personal data  are processed by the controller.

  • c) Processing

Processing means any operation or set of operations performed on personal data, with or without the aid of automated procedures, such as collection, recording, organisation, ordering, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination;  restriction, deletion or destruction.

  • d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of restricting their future processing.

  • e) Profiling

Profiling is any type of automated processing of personal data consisting in the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to the work performance, economic situation, health, personal preferences, interests, reliability, behaviour, location or movement of that natural person.

  • f) Pseudonymisierung

Pseudonymisation is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that this additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data is not assigned to an identified or identifiable natural person. become.

  • g) Controller or controller responsible for the processing

Controller or controller is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its designation may be provided for by Union or Member State law.

  • (h) Auftragsverarbeiter

Processor is a natural or legal person, public authority, agency or other body that processes personal data on behalf of the controller.

  • (i) Recipients

Recipient is a natural or legal person, public authority, agency or other body to which personal data is disclosed, regardless of whether it is a third party or not. However, public authorities that may receive personal data in the context of a specific investigation mandate under Union or Member State law shall not be considered as recipients.

  • j) Third parties

A third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct responsibility of the controller or processor, are authorised to process the personal data.

  • k) Consent

Consent is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data concerning him or her.

2. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member States of the European Union and other provisions relating to data protection is:

MAINZER WISSENSCHAFTSALLIANZ e.V.
c/o Fraunhofer Institute for Microtechnology and Microsystems IMM
Carl-Zeiss-Straße 18-20
55129 Mainz
Germany
Phone: 015906763229
E-Mail: wissenschaftsallianz@wissenschaftsallianz-mainz.de
Website: www.wissenschaftsallianz-mainz.de

3. Cookies

The Internet pages of the MAINZER WISSENSCHAFTSALLIANZ e.V. use cookies. Cookies are text files that are stored on a computer system via an Internet browser.

Numerous websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string of characters through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows the visited websites and servers to distinguish the individual browser of the data subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified by the unique cookie ID.

Through the use of cookies, the MAINZER WISSENSCHAFTSALLIANZ e.V. can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.

By means of a cookie, the information and offers on our website can be optimized in the interests of the user. Cookies allow us, as already mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not have to re-enter his access data every time he visits the website, because this is taken over by the website and the cookie stored on the user's computer system. Another example is the cookie of a shopping cart in the online shop. The online shop remembers the items that a customer has placed in the virtual shopping cart via a cookie.

The data subject can prevent the setting of cookies by our website at any time by means of a corresponding setting of the Internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.

4. Vimeo

On our website we integrate the service "Vimeo", which is provided by Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA.

On some of our pages we use plugins from the provider Vimeo. When you access the pages of our online offer provided with such a plugin, a connection to the Vimeo servers is established and the plugin is displayed. This transmits to the Vimeo server which of our pages you have visited. If you are logged in as a member of Vimeo, Vimeo assigns this information to your personal user account. When using the plugin, such as .B clicking on the start button of a video, this information is also assigned to your user account. You can prevent this assignment by logging out of your Vimeo user account before using our website and deleting the corresponding cookies from Vimeo.

The privacy policy of Vimeo Inc. can be viewed here: vimeo.com/privacy

The processing of the data takes place on the basis of our legitimate interest, i.e. the optimisation of our offer and our website in accordance with Art. 6 para. 1 lit.f. GDPR.

5.  Padlet

Our website binds plugins from  Wallwisher,  inc. operated site de.padlet.com. The operator of the pages is  Wallwisher, Inc., 175  Acalanes  Drive, #31, Sunnyvale, CA, USA,  Attn: LegalDepartment. When you visit a site equipped with a padletplugin, a connection to padlet's servers is    established. The  padletserver isinformed which of our pages you have visited. If you are logged in to your padletaccount, you enable  padletto assign yoursurfing behavior directly to your personal profile. You can prevent this by logging out of your  padletaccount. The use of  padlet  is in the interest of an appealing presentation of our  online offers. This constitutes a legitimate interest within the meaning of Art. 6 para. 1  lit.f GDPR. Further information on the handling of user data can be found in  padlet's privacy policy at: padlet.com/about/privacy

6. Panopto

Panopto is a  lecture  capturing  system. Your name and e-mail address will be
processed  in connection with presentations transmitted or recorded by you and communication during transmission (e.B. chat).

The processing is carried out by Panopto'scloudinfrastructure. The processing takes place on servers in the United Kingdom. For this purpose,  the standard contractual clauses pursuant to Article 46 (2) (c) GDPR have been agreed with Panopto.

7.  Soundcloud
Our website uses services from "Soundcloud", a platform for audio material operated by SoundCloud Limited, Rheinsberger Str. 76/77, 10115 Berlin, Germany. We use  Soundcloudby embedding individual audio files or playlists from the platform on our website as a so-called iFrame (embedding), so that they can be played directly on our website. When you visit a subpage of our website on which an audio file is embedded, a connection to the  Soundcloudservers is established and the audio file isdisplayed within our website. This transmits to  Soundcloud  which website you have visited. If necessary, your IP address will also be transmitted to Soundcloud.  When you play an embedded audio file, this information is also passed on to Soundcloud.  If you are logged in as a Soundclouduser, Soundcloud assigns this data to your user account. Further information on data protection at  Soundcloud  can be found at  https://soundcloud.com/pages/privacy.

8. Zoom

We would like to inform you below about the processing of personal data in connection with the use of "Zoom". "Zoom" is a cloud-based service provided by Zoom Video Communications, Inc., based in the United States. ASH Berlin uses the "Zoom" tool to conduct courses (hereinafter referred to as "courses") as well as meetings and conferences online (hereinafter referred to as "online meetings").

Note: We recommend that you do not use the Zoom app to participate in Zoom meetings and use the browser version of the Zoom client instead.

When using "Zoom", different types of data are processed. The scope of data processing also depends on the information on data you provide before or when participating in an online meeting or as part of a course. The following types of data may be processed:

  • User details: first name, last name, telephone (optional), e-mail address, password (if "SingleSign-On" is not used), profile picture (optional), department (optional)
  • Meeting metadata: topic, description (optional), participant IP addresses, device/hardware information
  • For recordings (optional): MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text file of online meeting chat.
  • When dialing in with the telephone: Indication of the incoming and outgoing phone number, country name, start and end time. If necessary, further connection data such as .B the IP address of the device can be stored.
  • Text, audio and video data: You may have the option of using the chat, question or survey functions in an "online meeting". In this respect, the text entries made by you will be processed in order to display them in the "online meeting" and, if necessary, to log them. In order to enable the display of video and the playback of audio, the data from the microphone of your device as well as from any video camera of the end device are processed accordingly during the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time via the "Zoom" applications.

In order to participate in an "online meeting" or to enter the "meeting room", you must at least provide information about your name.

The MAINZER WISSENSCHAFTSALLIANZ e.V. uses the "Zoom" tool to conduct courses and online meetings. If courses and online meetings are recorded, a verifiable declaration of consent of all participants must be available before the start of the recording. The start of the recording will be communicated to you transparently and you will be asked for consent. The fact of the recording is also displayed in the meeting window.

By default, chat histories and content are not recorded.

If you are registered with "Zoom" as a user:in,  reports on "online meetings" (meeting metadata, telephone dial-in data, questions and answers in events, survey function) can be stored on "Zoom" for up to one month.

The possibility of software-based "attention monitoring" ("attention tracking") in "online meeting" tools such as "Zoom" is deactivated.

Automated decision-making within the meaningof Article 22 of the General Data Protection Regulation (GDPR) is not used.

 

An adequate level of data protection is guaranteed on the one hand by the "Privacy Shield" certification of Zoom Video Communications, Inc., but on the other hand also by the conclusion of the so-called EU standard contractual clauses.

Zoom - Legal Terms and Privacy policy zoom.us/docs/de-de/privacy-and-legal.html

Zoom Privacy Policy: zoom.us/de-de/privacy.html

Zoom-Blog:wordpressblog.zoom.us//de/


9. GoToMeeting

Participation in a webinar/webcast or web meeting requires registration. For the implementation of webinars/webcasts and web meetings we use GoToMeeting of the company LogMeIn Ireland  Limited,  Bloodstone Building Block C, 70 Sir John  Rogerson's  Quay, Dublin 2,  Ireland.

As part of the registration process, the following data will be processed, among others:

  • First name, surname
  • E-mail address

We need this data for the transmission of the registration confirmation.

10. Mozilla Hubs

In this Privacy Statement, we explain what data Mozilla or others can access when you use Hubs or Spoke.  We also adhere to the practices described in the Mozilla Privacy Policy on how we receive, process, and share information we collect from Hubs.  Things you should know: Your presence and communication will be sent to Mozilla and other room participants.

Avatar Data: We receive and send the name and similarity of your avatar, its position in the room, and your interactions with objects in the room to others in the room.

Custom avatars: You can create a custom avatar. When you create an account, Mozilla stores your custom avatar associated with your account.

Stock Avatars: If you select one of the regular avatars, you can log in to store information about your avatar with Mozilla. You can optionally store information about your avatar in your browser's local storage if you don't log in to your account.

Room data: Rooms are publicly accessible to anyone with the URL. Mozilla receives data about the virtual objects and avatars in a room and shares that data with others in the room.

Voice data: When your microphone is turned on, Mozilla receives audio and sends it to other users in the room. Mozilla does not record or save the audio. Note that once you agree to use your microphone, hubs will remain on as long as you're in a Hubs room unless you turn it off.

Photos and videos in the room: The camera tool allows you to take photos and videos unless the room owner has disabled this feature. The camera tool displays a red icon while filming. Your avatar shows others with a red icon that you are filming and recording audio from activated microphones in the room.

Data retention: When you take a photo or video, the file is stored locally on your device and uploaded to Mozilla's servers so that it can be shared in the room. Frozen files are permanently stored in your room unless you remove them. Unpinned files are deleted from Mozilla servers after 72 hours.

Third-party communication services: Hubs  allow you to connect some third-party services to a Hubs room.

Twitter: When you log in to your Twitter account through hubs,  you can tweet and share 2D images. Any content you tweet will be shared with Twitter and publicly posted on the Twitter platform. For more information, see Twitter's privacy policy.

Discord:  Hubs  allow you to connect Discord  to a Hubs room. When someone connected Discord  to a Hubs room, we store access tokens as well as the server and channel IDs that were connected. We sync chat messages, room changes, 2D and 3D objects you create, and whether a user joins or leaves the connected Discordchannel, but we don't log any of these synchronized messages. For diagnostics, we log aggregated counts such as the number of messages and users who have joined relevant channels. For more information, see Discord's Privacy  Policy.

Images, videos, and objects: Mozilla receives video and image file links to process and display in the Hubs room. Mozilla stores this data as long as you stay in the room. When you pin a video, image, or object to the room, Mozilla stores this information until the object or room is deleted.

Scenes and avatars shared by you: Mozilla receives links to 3D room models, information about 3D avatars, and the name of the room or avatar to process and display the room or avatar. Mozilla stores the name and URL  for the link you share so that you and others with the link to the room can use it again.

Search: You can search for images, GIFs, and 3D models to share in hubs.  We use third-party search providers. When you search, we send your searches to these third parties who have their own privacy policies.

Microsoft Bing Video and Image Search: privacy.microsoft.com/en-us/privacystatement

Tenor: tenor.com/legal-privacy

Sketchfab: sketchfab.com/privacy

Google Poly & YouTube: policies.google.com/privacy

Twitch: www.twitch.tv/p/legal/privacy-policy/

Mozilla receives data when you create a custom avatar.

 

Avatars you create: When you create a custom avatar, Mozilla receives a copy of that avatar. Mozilla stores this data in order to be able to process and display the avatar via hubs.

Publish your avatar: When you publish an avatar to Hubs,  Mozilla asks for your email address to send you a link to review your email. Mozilla receives and stores your email address so you can log in and view your 3D room models and avatars. Mozilla stores a  hashed  version of the email addresses you use to publish a scene so that the saved versions are not available in readable form.

Remix, promotion, and favorites: When you publish an avatar to Hubs,  you have the option to allow remixes with Creative Commons CC-BY 3.0 or allow Mozilla to promote your avatar. If you select one or both of these options, Mozilla will share your avatar publicly and you will have the option to include attribution information that is also publicly available. When you mark an avatar as a favorite, Mozilla stores the information associated with your account.

Account information: You don't need to create an account to use Hubs. If you choose to create an account with your email address, we will receive your email address to send you a sign-up link, but will only store a hashed version of your email address. When you use Discord  to create your account, we receive the email address associated with your Discordaccount and your Discordavatar.

Technical data: We receive and store data on room URLs and names. the type of device you use to interact with Hubs,  as well as the operating system, language, name, and version of the browser; and other data used to load and operate the room.

Interaction Data: We receive data about your interactions with the Hubs Service itself, e.B. the number of rooms created, messages sent through or to third-party services such as Slack  and  Discord,  the maximum number of users in a given room at a time. The start and end time of a user's interaction  with hubs,the amount of time a user interacts with hubs through virtual reality, the first time in a given month or day that a user uses hubs. Mozilla uses third-party services to store and analyze these operational messages. We also use Google Analytics, which places a cookie on your device, to  obtain measurement data about how users interact with our websites. This helps us to improve the content of the website.

Error Data: To diagnose problems, Hubs sends Mozilla logs with error messages (including the room URL, request response time, the page you were on when you encountered the error, your operating system, browser information, and possibly your IP address).

11. YouTube with extended data protection

This website integrates videos from YouTube. The operator of the pages is Google Ireland  Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in enhanced privacy mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the transfer of data to YouTube partners is not necessarily excluded by the extended data protection mode. This is how YouTube connects to the Google DoubleClicknetwork, regardless of whether you're watching avideo.

As soon as you start a YouTube video on this website, a connection to YouTube's servers is established. The YouTube server is informed which of our pages you have visited. If you are logged in to your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.

Furthermore, youTube can store various cookies on your device after starting a video or use comparable recognition technologies (e.B. device fingerprinting). In this way, YouTube can obtain information about visitors to this website. This information is used, among other things, to collect video statistics, improve the user experience and prevent fraud attempts.

If necessary, further data processing operations may be triggered after the start of a YouTube video, over which we have no influence.

The use of YouTube is in the interest of an appealing presentation of our online offers. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit.f GDPR. If a corresponding consent has been requested, the processing takes place exclusively on the basis of Art. 6 para. 1  lit.a GDPR; the consent can be revoked at any time.

Further information about data protection at YouTube can be found in their privacy policy at: https://policies.google.com/privacy?hl=de.

12. Data protection provisions about the application and use of Facebook

On this website, the controller has integrated components of the company Facebook. Facebook is a social network.

A social network is a social meeting place operated on the Internet, an online community that usually allows users to communicate with each other and interact in virtual space. A social network can serve as a platform for sharing opinions and experiences or allows the Internet community to provide personal or business-related information. Among other things, Facebook enables users of the social network to create private profiles, upload photos and network via friend requests.

The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. The controller for the processing of personal data, if a data subject lives outside the USA or Canada, is Facebook Ireland  Ltd., 4 Grand  Canal  Square, Grand  Canal  Harbour, Dublin 2,  Ireland.

With each call-up to one of the individual pages of this website, which is operated by the controller and on which a Facebook component (Facebook plug-in) has been integrated, the Internet browser on the information technology system of the data subject is automatically prompted by the respective Facebook component to download a representation of the corresponding Facebook component from Facebook. A complete overview of all Facebook plug-ins can be found under developers.facebook.com/docs/plugins/. As part of this technical process, Facebook receives information about which specific subpage of our website is visited by the data subject.

If the data subject is logged in to Facebook at the same time, Facebook recognizes with each call-up to our website by the data subject and for the entire duration of the respective stay on our website, which specific subpage of our website the data subject visits. This information is collected by the Facebook component and assigned by Facebook to the respective Facebook account of the data subject. If the data subject clicks on one of the Facebook buttons integrated on our website, such as the "Like" button, or if the data subject makes a comment, Facebook assigns this information to the personal Facebook user account of the data subject and stores this personal data.

Facebook always receives information via the Facebook component that the data subject has visited our website if the data subject is logged in to Facebook at the same time as the time our website is accessed; this takes place regardless of whether the data subject clicks on the Facebook component or not. If such a transmission of this information to Facebook is not desired by the data subject, he or she can prevent the transmission by logging out of his or her Facebook account before calling up our website.

The data policy published by Facebook, which is available under de-de.facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. Furthermore, it explains which setting options Facebook offers to protect the privacy of the data subject. In addition, various applications are available that make it possible to suppress data transmission to Facebook. Such applications can be used by the data subject to suppress data transmission to Facebook.

13. Data protection provisions about the application and use of Instagram

On this website, the controller has integrated components of the Instagram service. Instagram is a service that qualifies as an audiovisual platform and allows users to share photos and videos and also to redistribute such data on other social networks.

The operating company of Instagram's services is Facebook Ireland  Ltd., 4 Grand  Canal  Square, Grand  Canal  Harbour, Dublin 2  Ireland.

With each call-up to one of the individual pages of this website, which is operated by the controller and on which an Instagram component (Insta button) has been integrated, the Internet browser on the information technology system of the data subject is automatically prompted by the respective Instagram component to download a representation of the corresponding component of Instagram. As part of this technical process, Instagram receives information about which specific subpage of our website is visited by the data subject.

If the data subject is logged in to Instagram at the same time, Instagram recognizes with each call-up to our website by the data subject and for the entire duration of the respective stay on our website, which specific subpage the data subject visits. This information is collected by the Instagram component and assigned by Instagram to the respective Instagram account of the data subject. If the data subject clicks on one of the Instagram buttons integrated on our website, the data and information transmitted with it will be assigned to the personal Instagram user account of the data subject and stored and processed by Instagram.

Instagram always receives information via the Instagram component that the data subject has visited our website if the data subject is logged in to Instagram at the same time as accessing our website; this takes place regardless of whether the data subject clicks on the Instagram component or not. If such a transmission of this information to Instagram is not desired by the data subject, he or she can prevent the transmission by logging out of his or her Instagram account before calling up our website.

Further information and the applicable data protection provisions of Instagram can be retrieved under help.instagram.com/155833707900388 and www.instagram.com/about/legal/privacy/.

14. Collection of general data and information

The website of the MAINZER WISSENSCHAFTSALLIANZ e.V. collects a series of general data and information when a data subject or automated system calls up the website. This general data and information is stored in the log files of the server. The (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website(so-called referrers), (4) the sub-websites, which are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information that serve to avert danger in the event of attacks on our information technology systems.

When using these general data and information, the MAINZER WISSENSCHAFTSALLIANZ e.V. does not draw any conclusions about the data subject. Rather, this information is required to (1) correctly deliver the content of our website, (2) optimize the content of our website and the advertising for it, (3) ensure the long-term functionality of our information technology systems and the technology of our website, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in the event of a cyber attack. Therefore, the MAINZER WISSENSCHAFTSALLIANZ e.V. evaluates anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

15. Contact possibility via the website

The website of the MAINZER WISSENSCHAFTSALLIANZ e.V. contains information that enables a quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or via a contact form, the personal data transmitted by the data subject will be automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the controller will be stored for the purposes of processing or contacting the data subject. This personal data will not be passed on to third parties.

16. Routine deletion and blocking of personal data

The controller processes and stores personal data of the data subject only for the period necessary to achieve the purpose of storage or if this has been provided for by the European legislator or another legislator in laws or regulations to which the controller is subject.

If the storage purpose no longer applies or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

17. Rights of the data subject

  • a) Right to confirmation

Each data subject shall have the right granted by the European legislator to request from the controller confirmation as to whether personal data concerning him or her are being processed. If a data subject wishes to exercise this right of confirmation, he or she may, at any time, contact any employee of the controller.

  • b) Right to information

Each data subject shall have the right granted by the European legislator to obtain free information from the controller at any time about the personal data stored about him or her and a copy of this information. Furthermore, the European legislator has granted the data subject access to the following information:

    • the purposes of the processing
    • the categories of personal data that are processed
    • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations
    • if possible, the envisaged period for which the personal data will be stored or, if this is not possible, the criteria for determining that period
    • the existence of a right to rectification or erasure of personal data concerning them or to restriction of processing by the controller or a right to object to such processing
    • the existence of a right of appeal to a supervisory authority
    • if the personal data are not collected from the data subject: all available information on the origin of the data
    • the existence of automated decision-making, including profiling,  referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject

Furthermore, the data subject has a right to information as to whether personal data have been transferred to a third country or to an international organisation. If this is the case, the data subject also has the right to obtain information about the appropriate guarantees in connection with the transfer.

If a data subject wishes to exercise this right of access, he or she may, at any time, contact any employee of the controller.

  • c) Right to rectification

Each data subject shall have the right granted by the European legislator to request the immediate rectification of inaccurate personal data concerning him or her. Furthermore, the data subject has the right, taking into account the purposes of the processing, to request the completion of incomplete personal data, including by means of a supplementary statement.

If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller.

  • d) Right to erasure (right to be forgotten)

Each data subject shall have the right granted by the European legislator to request from the controller the erasance of personal data concerning him or her without undue delay, provided that one of the following reasons applies and insofar as  the processing is not necessary:

    • The personal data have been collected or otherwise processed for such purposes for which they are no longer necessary.
    • The data subject withdraws consent on which the processing was based pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR and there is no other legal basis for the processing.
    • The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
    • The personal data have been unlawfully processed.
    • The erasure of the personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.
    • The personal data have been collected in relation to information society services offered in accordance with Article 8(1) of the GDPR.

If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the MAINZER WISSENSCHAFTSALLIANZ e.V., he or she may, at any time, contact any employee of the controller. An employee of MAINZER WISSENSCHAFTSALLIANZ e.V. shall promptly ensure that the erasure request is complied with immediately.

Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. An employees of the MAINZER WISSENSCHAFTSALLIANZ e.V. will arrange the necessary measures in individual cases.

  • e) Right to restriction of processing

Each data subject shall have the right granted by the European legislator to request from the controller restriction of processing where one of the following those affected:

    • The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
    • The processing is unlawful, the data subject opposes the erasure of the personal data and instead requests the restriction of the use of the personal data.
    • The controller no longer needs the personal data for the purposes of the processing, but the data subject needs them for the establishment, exercise or defence of legal claims.
    • The data subject has objected to processing pursuant to Article 21(1) of the GDPR and it has not yet been determined whether the legitimate grounds of the controller override those of the data subject.

If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the MAINZER WISSENSCHAFTSALLIANZ e.V., he or she may at any time contact any employee of the controller. The employee of the MAINZER WISSENSCHAFTSALLIANZ e.V. will arrange the restriction of the processing.

  • f) Right to data portability

Each data subject shall have the right granted by the European legislator to receive the personal data concerning him or her, which was provided by the data subject to a controller, in a structured, commonly used and machine-readable format. It also has the right to transmit these data to another controller without hindrance from the controller to whom the personal data have been provided, provided that the processing is based on consent pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR or on a contract pursuant to Article 6(1)(b) of the GDPR and the processing is carried out by automated means,  provided that the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority conferred on the controller.

Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to have the personal data transmitted directly from one controller to another, insofar as this is technically feasible and provided that this does not adversely affect the rights and freedoms of other persons.

In order to assert the right to data portability, the data subject may at any time contact any employee of the MAINZER WISSENSCHAFTSALLIANZ e.V.

  • g) Right to object

Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profilingbased on theseprovisions.

The MAINZER WISSENSCHAFTSALLIANZ e.V. shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.

If the MAINZER WISSENSCHAFTSALLIANZ e.V. processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This also applies to profilinginsofar as it is related to such direct advertising. If the data subject objects to the MAINZER WISSENSCHAFTSALLIANZ e.V. to the processing for direct marketing purposes, the MAINZER WISSENSCHAFTSALLIANZ e.V. will no longer process the personal data for these purposes.

In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the MAINZER WISSENSCHAFTSALLIANZ e.V. for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

In order to exercise the right to object, the data subject may contact any employee of the MAINZER WISSENSCHAFTSALLIANZ e.V. The data subject is also free to exercise his or her right to object in connection with the use of information society services, notwithstanding Directive 2002/58/EC, by automated means using technical specifications.

  • h) Automated individual decision-making, including profiling

Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including  profiling, which gives legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or (3) is not based on the data subject's explicit consent.

If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject's explicit consent, the MAINZER WISSENSCHAFTSALLIANZ e.V. shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller,  on the presentation of one's own position and on the challenge to the decision.

If the data subject wishes to exercise the rights relating to automated individual decision-making, he or she may, at any time, contact any employee of the controller.

  • i) Right to revoke consent under data protection law

Each data subject shall have the right granted by the European legislator to withdraw consent to the processing of personal data at any time.

If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of the controller.

18. Legal basis of processing

Art. 6 I lit.a GDPR serves our company as the legal basis for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of another service or consideration, the processing is based on Art. 6 I  lit.b GDPR. The same applies to such processing operations that are necessary to carry out pre-contractual measures, for example in cases of inquiries about  our products or services. If our company is subject to a legal obligation that requires the processing of personal data, such as for the fulfilment of tax obligations, the processing is based on Art. 6 I  lit.c GDPR. In rare cases, the processing of personal data may become necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information would then have to be passed on to a doctor, hospital or other third party. In this way, the processing would be based on Art. 6 I  lit.dGDPR. Ultimately, processing operations could be based on Art. 6 I  lit.fGDPR. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject do not prevail. We are permitted to carry out such processing operations in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47 sentence 2 GDPR).

19. Legitimate interests in the processing pursued by the controller or a third party

If the processing of personal data is based on Article 6 I lit.f GDPR, our legitimate interest is to carry out our business activities for the benefit of the well-being of all our employees and our shareholders.

20. Duration for which the personal data will be stored

The criterion for the duration of the storage of personal data is the respective legal retention period. After expiry of the period, the corresponding data will be routinely deleted, provided that they are no longer required for the fulfilment or initiation of the contract.

21. Legal or contractual provisions for the provision of personal data; necessity for the conclusion of the contract; obligation of the data subject to provide the personal data; Possible consequences of non-provision

We inform you that the provision of personal data is partly required by law (e.B. tax regulations) or may also result from contractual regulations (e.B. information on the contractual partner). Sometimes it may be necessary for a contract to be concluded that a data subject provides us with personal data, which must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with him/her. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact one of our employees. Our employee clarifies to the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what consequences the non-provision of the personal data would have.

22. Existence of automated decision-making

As a responsible company, we do not use automatic decision-making or profiling.

This Privacy Policy has been generated by the Privacy Policy Generator of the DGD Deutsche Gesellschaft für Datenschutz GmbH, which acts as External Data Protection Officer Regensburg, in cooperation with the Cologne IT and Data Protection Lawyer Christian Solmecke.

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