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Data Protection

We are delighted that you have visited the website of MAINZER WISSENSCHAFTSALLIANZ e.V. The protection of your personal data is very important to us. Below, we provide information about the data we collect when you visit our website, the purposes for which we process it and your rights.

1.    Responsible party

The responsible party within the meaning of the General Data Protection Regulation (GDPR / DSGVO) is:
MAINZER WISSENSCHAFTSALLIANZ e.V.
c/o Fraunhofer Institute for Microengineering and Microsystems IMM
Carl-Zeiss-Straße 18-20
55129 Mainz
Germany
Email: wissenschaftsallianz@wissenschaftsallianz-mainz.de
Website: www.wissenschaftsallianz-mainz.de 

2.    Data collection when visiting our website 

Log files

When you visit our website, the hosting provider automatically stores data in so-called log files. This includes:

  • IP address
  • Date and time of access
  • Page or file accessed
  • Amount of data transferred
  • Browser type
  • Operating system used

The data is technically necessary to provide the website, ensure its stability and security, and optimise it. The legal basis for the temporary storage of data and log files is Art. 6(1)(f) DSGVO (legitimate interest).

Hosting

Hosting is provided by:
cala media GbR, Neutorstraße 11, 55116 Mainz, Germany
www.calamedia.de

We have a data processing agreement with cala media GbR in accordance with Art. 28 GDPR.
Their subcontractor is Host Europe GmbH, c/o WeWork Wallarkaden, Pilgrimstraße 6, 50674 Cologne, Germany.

Cookies

Our website uses cookies. Some are necessary to provide basic functions, others serve statistical or functional purposes. The data processed by cookies is necessary for the purposes mentioned above to protect our legitimate interests and those of third parties in accordance with Art. 6 (1) (f) DSGVO.
You can delete or deactivate cookies in your browser settings. However, this may mean that you cannot use certain functions of our website to their full extent. 

Matomo web analytics

We use the Matomo web analytics tool on this website. Cookies are set and the following data is stored:

  • Anonymised IP address
  • Subpages accessed and time of access
  • Referrer (previously visited page)
  • Browser type, operating system, screen resolution
  • Length of stay on the website

The data is stored on our host's server and used exclusively to improve our website. These purposes constitute our legitimate interest pursuant to Art. 6(1)(f) DSGVO. 
Individual users are not identified.
You can prevent cookies from being stored in your browser altogether. However, this may mean that you will no longer be able to use some of the functions of our website.

3.    Processing of personal data 

Registration form / contact form 

If you fill out a form on our website (e.g. contact form or registration form for events), we process the personal data you provide (e.g. name, email address, company/institute, message text, event data). The processing of this data is based on our legitimate interest in the effective processing of enquiries addressed to us (Art. 6(1)(f) DSGVO) or on your consent (Art. 6(1)(a) DSGVO) if this has been requested; your consent can be revoked at any time.
Your data will only be used for the specified purpose and will not be passed on to third parties unless this is necessary for processing (e.g. event partners).
The data will be deleted as soon as the purpose no longer applies and there are no legal retention obligations.

Booking platform ‘WIMA for Schools’

When booking offers via the ‘WIMA for Schools’ platform, we process your email address, the name of your school and details of the class/course. The processing is carried out for the purpose of planning, implementing and organising the booked offers and for communicating with you (Art. 6(1)(b) and (f) DSGVO). 
We use a commissioned agency to process bookings, which acts in accordance with our instructions (Art. 28 DSGVO). 
Your data will only be passed on to the respective workshop providers to the extent necessary for the implementation of the booked offers. No further transfer to third parties will take place.
Personal data will be deleted as soon as the purpose of processing no longer applies and there are no longer any statutory retention periods.

Contact by email or telephone

If you contact us by email or telephone, your enquiry, including all resulting personal data (name, email address, telephone number, enquiry), will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.
This data is processed on the basis of Art. 6 (1) (b) DSGVO, provided that your enquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of enquiries addressed to us (Art. 6(1)(f) DSGVO) or on your consent (Art. 6(1)(a) DSGVO) if this has been requested; consent can be revoked at any time.
The data you send us via contact enquiries will remain with us until you request us to delete it, revoke your consent to its storage or the purpose for data storage no longer applies (e.g. after your enquiry has been processed). 

Email distribution list 

By subscribing to our email distribution list, you consent (Art. 6(1)(a) DSGVO) to us using your email address to inform you about current events and projects.
You can unsubscribe at any time by sending an email to wissenschaftsallianz@wissenschaftsallianz-mainz.de. Your data will be deleted immediately after you unsubscribe. 

4. Legal basis for data processing

We only process personal data to the extent necessary:

  • to fulfil our statutory tasks,
  • to fulfil a contract or take steps prior to entering into a contract (Art. 6(1)(b) DSGVO),
  • to comply with legal obligations (Art. 6(1)(c) DSGVO),
  • on the basis of legitimate interests (Art. 6(1)(f) DSGVO) or
  • on the basis of your consent (Art. 6(1)(a) DSGVO).

Personal data will be deleted as soon as the purpose of storage no longer applies or statutory retention periods have expired.

5. Rights of the data subject

You have the following rights under the DSGVO:

  • Access (Art. 15 DSGVO): to your stored personal data and its processing.
  • Rectification (Art. 16 DSGVO): of inaccurate or incomplete data.
  • Erasure (Art. 17 DSGVO): of your stored data, provided that there are no legal obligations to the contrary.
  • Restriction of processing (Art. 18 DSGVO): under certain conditions.
  • Data portability (Art. 20 DSGVO): disclosure or transfer of your data to third parties.
  • Objection (Art. 21 DSGVO): to the processing of your data, provided that it is based on Art. 6(1)(e) or (f) DSGVO.
  • Withdrawal of consent (Art. 7(3) DSGVO): at any time with effect for the future.
  • Right to lodge a complaint (Art. 77 DSGVO): with a data protection supervisory authority at your place of residence or work or at the place of the alleged infringement.

6.    Status and changes to this privacy policy

This privacy policy is currently valid (as of October 2025).
We reserve the right to update it in the event of changes to our website or legal requirements.

 

 

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